10 Expert Tips on Hosting Virtual Events with Ideas

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By Rank Rains

Hosting a virtual event on online event platform can be a daunting task, but it doesn’t have to be. Here are some great tips and best practices to ensure your virtual event is a success and a great experience for everyone.  

1. Set clear goals from the start 

Before planning your virtual event dates or choosing the best virtual event platform, make sure you understand why you are hosting an event. Set SMART goals and make sure the entire team working on the project understands what they want to achieve.   

2. Choose the right platform to host your virtual event 

There are many platforms that offer a variety of features, from co-hosting with another organization or company to advanced moderation tools.  

3. Choose the right time for your event

If the number of participants and time zones are different, it is necessary to consider how long the Q&A session will take.  

4. Promote your virtual event

Don’t plan on having an audience. Make sure to advertise your event in advance so that attendees know when the event will take place and how to participate.  

5. Develop a clear agenda that includes speakers and timeframes

You don’t want participants to wait too long. Provide a clear agenda with a clearly marked timeline and include relevant links to help attendees plan ahead.  

6. Include moderators at your event 

We want to have enough presenters during the virtual event in case things get out of control. Remember, Not everyone is as polite online as they are offline.  

7. Audience Engagement

Audiences don’t need a “one-hour talk.” Instead, plan activities that require active participation. Encourage conversation among participants and ask questions of the host.  

8. Troubleshoot Preparation

You can also consider using multiple platforms. If you’re having technical issues with your video or audio, you can switch to another service and continue your event as planned.  

9. Send out a post-event follow up 

Be sure to discuss with attendees how to access event recordings after the fact. This will motivate you to participate again next time.  

10. Debrief 

After the event, take the time to communicate with your team and discuss what went well and what didn’t. You are now ready for your next virtual event. 

Types of virtual events

While you can host a virtual event for virtually any reason and occasion, here are some popular types of virtual events:  

Virtual networking event

Virtual networking events allow attendees to come together and network in a virtual environment. Host a wide range of networking events, including happy hours and after-work get-togethers. 

Virtual team building event

With virtual team building events, participants can participate in a variety of team building activities from the comfort of their own homes to boost team morale. 

Virtual fundraising event

It used to be difficult for charities and nonprofits to have a voice heard, but new advances in technology have put virtual fundraising in the spotlight, making it one of the most popular ways to raise money online.  

Virtual recruitment event

Virtual recruitment events offer employers a great way to narrow down the pool of applicants and identify qualified candidates without spending a lot of time or money on recruiting. 

Virtual shopping event

Experts believe live stream shopping will be the next big thing in social media and e-commerce. Virtual shopping events are essentially online product demos that allow attendees to virtually “shop” for clothing, cosmetics, and other products.  

Virtual social event

Virtual events aren’t just for business. You can also host small, informal virtual social events, such as playing board games online with family and friends.  

Virtual event ideas 

Now that you know why you should host a virtual event, let’s talk about how. Consider these live event platforms and formats for your next large online gathering. 

Virtual Exhibition

An online exhibition is a digital representation of a curated collection of artworks, products, or information. It allows visitors to explore and experience the exhibits through an online platform, offering an immersive and interactive experience from the comfort of their own devices.

Live tweet

Live Tweeting is the practice of actively posting Tweets containing comments about live events that your audience is likely to be familiar with and follow, such as concerts, conferences, and sporting events. 

Virtual workshop

This type of event is a great way to provide hands-on training when traditional live classes are not possible. It’s also ideal for training sessions where there isn’t enough room for all participants. 

Virtual meeting

Virtual meetings allow you to host large gatherings without the need for expensive venues or large teams. Like traditional face-to-face conferences, virtual conferences offer many opportunities for participants to interact with each other and collaborate on new ideas.  

Webinar

Webinars are an easy way to connect with other professionals around the world. Hosting a webinar is a great way to build your reputation and grow your network in the virtual space. 

Social live stream

Live streams on platforms like Instagram and Facebook help you connect with existing and potential customers, as well as others in your industry or area of ​​expertise. They’re a great way to spread the word about your product, share new ideas and opinions, introduce yourself to potential customers, and expand your reach.  Follow us for more informative posts!

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